A. SUNY Specific Record Retention

The University uses the 2010 SUNY Records Retention and Disposition Schedule for records specific to SUNY, notably student records and hospital records.  This information can be found at

http://www.suny.edu/sunypp/documents.cfm?doc_id=650

For information regarding these records, please contact the Library, Head of Special Collections, 777-3912.

B. General Record Retention

The General Record Retention and Disposition Schedule for New York State Government Records (2008) contains guidelines for complying with legal, fiscal, and administrative requirements for records retention and provides advice on cost-effective management of records commonly found in all State agencies.  The schedule provides legal authorization to dispose of common records on a regularly scheduled basis.

General Record Retention and Disposition Schedule guidelines are available on-line at:

http://www.archives.nysed.gov/a/records/mr_pub_genschedule.shtml

The agency-specific schedules (SUNY) supersede the General Records Retention and Disposition Schedule for New York State Government Records. If the item is not in the SUNY-Specific Schedule, but is in the General Records Retention and Disposition Schedule for New York State Government Records, then this schedule is used.

If there is a duplication of any record series between the General Records Retention and Disposition Schedule and the SUNY Specific Record Retention and Disposition Schedule, the provisions of the agency specific (SUNY) schedule shall prevail.