A. University Police and
Maintenance staff will continue to open and close all academic buildings
(all buildings other than dormitories and the University Union).
B. In the interest of personal safety and security, student access
to academic buildings, i.e., after closing is prohibited: Only those
with an authorized building pass will be allowed after closing hours.
C. In recognition of these occasional and/or unusual cases, use
of academic buildings by students will be permitted under the following
1. Permission for each student (graduate or undergraduate) must
be granted first by the faculty member responsible for the facility
(room or area) being used. This permission must then be approved by
the building administrator.
2. The faculty member who has granted the request will initiate
a 4-part building pass (available at University Police). This pass,
signed by the faculty member, will be submitted to the building administrator's
office by the student requesting the special privilege.
3. The building administrator's signature is needed for approval.
The 4-part building pass will be distributed as follows: white copy
(original) University Police; yellow (1st copy) to be carried by
the student; pink (2nd copy) for the department chairman; and gold
(final copy) to the building administrator. This pass should be
requested and approved well in advance of the scheduled activity.
pass must contain the following information:
a) Student name and ID card number;
Building and specific room or rooms to be used;
c) Date(s) and time(s) of use;
d) The serial numbers of any keys used by this student or by a person
designated to supervise the activity;
e) Original signatures of faculty member and building administrator;
f) The name of the faculty member, teaching assistant or student
who will be responsible for supervising the activity and insuring
the security and safety of the facility.
5. While it is obvious that the intent of these policies and procedures
is to maintain safe and secure facilities, please consider the safety
factor involved in opening or providing access to academic facilities
between 11 p.m. and 7 a.m. The intent of the policies and procedures
to provide a measure of safety by providing appropriate supervision
to students who may wish to work late in laboratories or in operating
equipment where potential accidents may occur, e.g.; chemistry labs,
shops, etc. or where improper use of equipment may cause costly damage
loss, e.g., computer labs, etc.
D. In addition to University identification,
the student may be asked by University Police personnel to produce his/her
copy of the building pass.
E. Students requiring keys must acquire them
at the discretion and request of the building administrator.
F. University Police personnel will recheck the buildings after
closing. Anyone found in them without the above authorized building
pass will be identified and asked to leave. Any persistent student violators
may be referred to the Vice President for Student Affairs who will review
the matter for possible disciplinary action. Any non-university affiliated
violator may be subject to arrest.
G. Faculty and/or staff wishing to work after buildings are closed
are requested to call University Police stating that they will be working
late and giving their expected time of departure. It is also requested
that they call University Police when they are leaving. This procedure
will afford the University Police personnel a helpful update on what
activities are going on in the building, and ensures a prompt response
if they do not hear from the faculty member at the expected time. Again,
the objective is to optimize the degree of safety and security of faculty,
staff and students.
H. University Police will no longer unlock any facility for activities
without written authorization, i.e., reservation form. University Police
officers will require identification from anyone in the building after
closing and will confiscate any unauthorized keys.
I. It should be understood by faculty, staff, and students who
are working in academic buildings limited and/or controlled after closing
hours that the building security procedures have been adopted not only
as a measure to curb theft and vandalism, but also to provide safe working
conditions. It is hoped that all concerned, through responsibility and
cooperation, will join University Police in the strict administration
of this policy in order to ensure the safety and security of our people
in their person and property as well as assure the security and safety
of our University and its facilities.